What is a project sheet and how does it work?
👀 You view a breakdown of the key information on the project description
The name of the project
The type of project
The client it’s linked to
You then have 4 management tabs at your disposal:
⏱️ The Summary tab focuses on time and budget (if it’s a billable project).
If the project has been charged for, then this is your favorite management tab. If the project has not been billed yet, this tab shows you your project costs.
So, you can track the progress of your project from here thanks to the budget consumption analysis graph.
This is also where you can see the time allocated to each task.
The tab also displays an overview card with a summary of your project’s main information. Click on time, budget or margin to reveal it.
📊 The monitoring section displays how time and budget progress; it’s a simplified version of the consumption analysis.
⌛ The Time section enables you to view the progress of time sold and time left.
💰 The budget section is a review of project components that make up the amount for which it is sold.
Remaining budget: the remaining sold budget for the project based on its allocated budget.
The hourly ABR: time weighted hourly billable average rate
🤑 The margin section is an outline of the costs and margins achieved on the project.
It enables you to view:
Gross margin: project margin after expenses
Purchasing cost: cost of outsourcing
Time cost/person: total cost of man-hours, based on cost and corresponding time
A financial gauge of the individual elements
Finally, on the edge of the summary tab, you will find 3 elements:
The recent statements list
The project’s top 3 contributors
The breakdown chart featuring billable and non-billable time spent on the project
👆 You can create, edit, archive, duplicate, or even delete your tasks on the tasks tab.
In essence, this tab enables you to set up the entire structure of your project.
On this menu, you will find a list of all the tasks in your project, as well as their time entries and financial data.
Entry details tab
👆 The entry details tab enables you to view all time statements in detail.
To edit your collaborators’ entries directly from this menu, simply click on the three dots at the end of a specific statement and select edit.
You can reveal any entry’s details by clicking on it.
Finally, this tab enables you to view this project’s top contributors once again.
🧐 The analysis tab offers two-fold visibility:
By task: you can analyze details about the time spent by contributors on each task.
By collaborator: You can analyze details of the time spent on a task by each collaborator.
The associated costs are displayed in both cases.
You will also find a review chart of the project’s overall time spent per task.